Terms & Conditions

Luxury Mini Coaches Pty Ltd endeavours to ensure your planned activity is your special occasion.

By NSW law, Transport for NSW (TfNSW) & RMS has set out rules and regulations pertaining to Public Passenger vehicles that we must abide by. These rules and regulations are listed below and incorporated with Luxury Mini Coaches Pty Ltd policies.

Please take the time to read through our Terms and Conditions.

If you have any queries on our Terms and Conditions, please contact our office for further assistance on 1300-963-639

We reserve the right to change the Terms and Conditions without notice. A current version of the Terms and Conditions is always available on this page, and you should check this page regularly for changes.

  • CONDUCT OF PASSENGERS:

The driver is responsible for the safety of the vehicle. Any passenger whose conduct is in breach of statutory regulations may be removed from the vehicle or prevented from boarding on the driver’s authority.
The Hirer will be responsible for the conduct of passengers and for any damage caused to the vehicle by passengers during the hire.
Luxury Mini Coaches Pty Ltd reserves the right to charge the hirer for any damage caused during the course of any hire.
NO SMOKING (including vaping) is permitted in any of our vehicles. (It is against the law in NSW to smoke in a Public Transport Vehicle).
NO ALCOHOL is to be consumed in any of our vehicles at any time. The driver reserves the right to refuse to transport persons under the influence of intoxicating liquor or drugs, or who are, or are likely to become objectionable to other persons inside or outside the vehicle.
If there is unsociable or unruly behaviour on or off the vehicle any time, the driver has the right to terminate the charter immediately and if necessary call the police.
There is to be no opened or unopened alcohol brought on the bus at any time.
Any alcohol brought onto the bus or consumed in the bus will result in a termination of service and no refund shall be issued.
Any unruly or overly intoxicated passenger may be refused entry to the bus should the driver feel that he or she may become unruly, sick or abusive.
If a passenger sneaks on alcohol without the drivers knowledge and/or consumes the contents, and leaves the empty or spills its contents then the hirer shall be liable for his or her actions and will be charged our consumption of alcohol fee (another 30% of agreed cost) plus the clean-up fee and or spillage fee.
Luxury Mini Coaches Pty Ltd shall not be liable for any loss or inconvenience caused by the termination of its service due to unruly behaviour.
Passengers may be fined by the police and, or the Transport for NSW (TfNSW) for unruly behaviour.
Passengers must not interfere with any equipment inside the vehicle at any time.
The Hirer is responsible for the cost of repairs resulting from any damage caused to the vehicle by any members of the hiring party, during the charter or hiring of the vehicle and is payable as soon as such cost is determined.
NO FOOD is to be consumed in any of our vehicles at any time. It is against the law in NSW to eat (except for medical reasons) on any Public Transport Vehicle unless written permission is given by Luxury Mini Coaches Pty Ltd.
All passengers must be seated at all times when the vehicle is moving.
Passengers are not permitted to place any part of their body outside the vehicle, whilst the vehicle is moving.
Passengers must remove all rubbish on exiting the vehicle. A $77 inc GST fee may be charged if the vehicle returns in an unreasonable state.
Luxury Mini Coaches Pty Ltd reserves the right to charge the hirer for all extra charges, cleaning and damage fees, fines, and penalties.

  • ADDITIONAL CHARGES:

When, at the request of the Hirer, any change in service resulting in additional milage or hours to that specified on the charter service order produced, an additional charge shall be made for such additional service. Tolls, vehicle entry fees & parking fees, etc. will be separate and additional elements in the determination of any additional charges. Any additional fees unforeseen prior to the departure of the charter are the responsibility of the Hirer.
Any additional payments required resulting from damage, cleaning, fines, or penalties will be claimed from the Hirer.
The Hirer is responsible for allocating a safe & legal pick up point. The Hirer shall be liable for all fines & penalties resulting from inappropriate or illegal pick up locations in clearways, no stopping zones, no parking zones and no standing zones.
A waiting fee will be charged in 15 minute blocks from the nominated pickup time and charges will be determined by the size of vehicle.
If the pickup time is between 12am midnight and 5.00am or the waiting time runs over 12am midnight and between those times, then a surcharge of 50% will be charged thereafter to the hirer.

  • CANCELLATIONS, CANCELLATION CHARGES & REFUNDS:

Should the charter service not be utilised after the vehicle leaves the depot for any reason whatsoever then this shall be classified as a “non-cancelled” service. If the hirer fails to take up the charter at the nominated pick-up location, 30 minutes after the nominated pickup time, then the charter shall be terminated and shall be classified as a “non-cancelled” service.
The Hirer must notify Luxury Mini Coaches Pty Ltd of cancellations via fax or email. There is no cancellation fee if the cancellation is made at least seven (7) days prior to the departure date.
ALL CANCELLATIONS MUST BE IN WRITING.
The following Cancellation Charges apply. “Non-cancelled” service – Full charter fee applies (no refund).
Cancellations within 48 hours – Charged 100% cancellation fee
Cancellations within 3 days – Charged 75% of hiring fee.
Cancellations within 4 days – Charged 60% of hiring fee.
Cancellations within 5 days – Charged 50% of hiring fee.
Cancellations within 6 days – Charged 40% of hiring fee.
Cancellations within 7 days – Charged 25% of hiring fee.
Cancellations within 8 days + – Charged 10% of hiring fee.

In some circumstances (e.g. vehicle mechanical failure) Luxury Mini Coaches Pty Ltd may not be able to operate a hiring service, or part thereof. In such situations, Luxury Mini Coaches Pty Ltd will only be liable to refund to the hirer that portion of the hiring fee that relates to the non-operated part of the hiring service.

  • QUOTES & BOOKINGS:

All quotes are valid for seven (7) days only.
All bookings and information you supply is kept strictly Private and Confidential and will only be used by Luxury Mini Coaches Pty Ltd as per your instructions, they will not be sent or on forwarded to any third party.

  • PAYMENTS:

All bookings must be secured with a non-refundable 10% deposit.
Full payment must be finalized at least fourteen (14) days prior to booking date unless other payment agreement has been agreed to by Luxury Mini Coaches Pty Ltd in writing.
Failure to make full payment will result in a cancellation of service and no refund will be issued for deposits paid and a rebooking fee may be applied.
Any failure of payment of deposit will result in a cancellation of the booking.
Any requested non-refundable deposit must be paid by the time stated. Cash payments must be made before the start of the hire unless Luxury Mini Coaches Pty Ltd has agreed in writing to a variation in this condition.
All invoices must finalized by their due date.
Luxury Mini Coaches Pty Ltd reserves the right to add interest at the rate of 7% compound interest per calendar month after the date by which payment should have been made.
Any costs and/or fees that are incurred on the Professional Costs as a result of Luxury Mini Coaches Pty Ltd Australia having to refer the file externally to a Debt Recovery Agency and/or Lawyers will be borne by the client. These Costs will be pursued until paid.
The Hirer shall be personally liable for the payment of all deposits and payments but in the event of failure by the Hirer to discharge such deposits and/or payments Luxury Mini Coaches Pty Ltd reserves the right to claim the same from each passenger individually or collectively and each passenger shall remain jointly and severally liable for such payments.
Any cancellation by the Luxury Mini Coaches Pty Ltd due to the failure to discharge any deposit will then be subject to a $50 re-booking fee should the client wish to pay their deposit and re-book.

  • BREAKDOWN & DELAYS:

The Company gives its advice on journey times in good faith and does not guarantee the completion of any journey in any specific time and will not be liable for loss or inconvenience caused by the actual journey time and or breakdown of the hire vehicle.
The time of arrival at starting point, stop-over point, destination, or return to point of origin cannot be guaranteed. All Luxury Mini Coaches Pty Ltd drivers are pre-selected and have instructions to drive at all times in compliance to all governing laws. Unusual road, traffic and weather conditions are beyond the control of Luxury Mini Coaches Pty Ltd and the driver, and delays occasioned by same will not be the responsibility of Luxury Mini Coaches Pty Ltd or the driver. Late arrivals due to these and other occurrences out of the control of the driver are not grounds for cancellation of the charter.

  • DRIVER HOURS:

The RMS safety regulations state that in any period of five (5) hours and thirty (30) minutes a driver must not drive and work more than a total of five (5) hours and must have a rest period of no less than 30 minutes, either in one period or as two periods of 15 minutes each.
In any period of 24 hours a driver must not drive and work more than a total of 12 hours and must have a rest period of no less than 12 hours, including one continuous period of eight (8) hours. (The continuous rest period must be taken away from the vehicle unless the vehicle is fitted with an approved sleeper berth).
In any period of 168 hours (i.e. one week) A driver must not drive and work more than a total of 72 hours and must have a rest period of no less than 96 hours.

  • PASSENGERS PROPERTY & LOST PROPERTY:

All vehicles hired out by the operator are subject to restrictions as to their carrying capacity as imposed by statute. The Hirer accepts that the driver shall be the sole judge as to whether and to what extent passenger’s luggage and effects can be carried.
Luxury Mini Coaches Pty Ltd agrees that in agreeing to carry the passengers luggage or effects the hirer does not carry the same as bailee but such luggage or effects remain at the sole risk of the passenger concerned and the Luxury Mini Coaches Pty Ltd shall not be liable for any loss or damage of such baggage or effects of whatsoever nature and howsoever caused including negligence.
Luxury Mini Coaches Pty Ltd does not accept liability for any damage to or loss of any property left upon the vehicle by a passenger whether or not with the knowledge of Luxury Mini Coaches Pty Ltd, the driver, its servants or agents.
All lost property will be returned to Luxury Mini Coaches Pty Ltd office and registered in our Lost & Found Register.
All lost property will be held at Luxury Mini Coaches Pty Ltd office for a maximum of three (3) months after which all items will be disposed of accordingly.

  • EQUIPMENT:

Equipment furnished by the service provider is thoroughly inspected before being assigned to the charter service to ensure uninterrupted service.
If for some reason beyond the control of Luxury Mini Coaches Pty Ltd or the service provider, a mechanical failure makes necessary the replacement of a bus originally assigned to the charter service, the replacement bus may be of a different type. video disc or digital download equipment is installed on some of our coaches. Request for video disc or digital download equipped coaches will be honoured to the best of our ability but is not guaranteed.
Only non-copyrighted video disc or digital downloads are permitted.
The following is important information from a Summary Statement prepared by the Australian Copyright Council provided for your information: “By law the pre-recorded video available in stores or online throughout Australia are for HOME USE ONLY”. The Australian Copyright Act grants to the copyright owner the EXCLUSIVE right among others, “to perform the copyrighted work publicly. “Even performances in semi-public places such as coaches, buses, clubs, lodges, factories, summer camps, and schools are public performances subject to copyright control.” Companies, organisations, and individuals who wish to publicly exhibit copyrighted motion pictures and audio-visual works MUST secure a license to do so. Luxury Mini Coaches Pty Ltd AND ITS SERVICE PROVIDERS DISCLAIM ANY AND ALL LIABILITY FOR THE SHOWING OF COPYRIGHTED VIDEO DISC OR DIGITAL DOWNLOAD’S. This requirement applies EQUALLY to profit making organizations and non-profit institutions. Purchases of pre-recorded video disc or digital download do not change their obligations. In addition, public performance of video or digital download recordings made from televised motion pictures is a multiple copyright infringement.
As a result of amendments to the law introduced by the Australian / US Free Trade Agreement, since 1 January 2005 copyright is now infringed simply by: playing an infringing copy of a video or digital download that was imported without the permission of the copyright owner, even where the importation itself did not infringe copyright (for example, because it was a legitimate copy made in another country and imported for personal use). Therefore, if you wish to screen a video or digital download, you will need to ensure that it is a legitimate copy and, if it was imported, that you had permission from the copyright owner to do so.
If the Hirer requires to play a copyrighted video material then they must produce a signed written permission authority (license) at least 48 hours prior to charter.
Equipment size is not guaranteed and is only an estimate based on information at time of booking. What is guaranteed is that the vehicles provided will accommodate the number of passengers specified in the reservation confirmation.

  • GENERAL TERMS & CONDITIONS:

Luxury Mini Coaches Pty Ltd reserves the right to outsource tour and charter work when it is unable to undertake a booking because of vehicle or driver availability. (This will not result in an increase in the agreed quote provided unless the vehicle provided is specifically requested by the client).
Your driver has been trained to manage emergency situations. In the case of an emergency, please follow the driver’s instructions.
Luxury Mini Coaches Pty Ltd reserves the right to replace a vehicle with mechanical problems with a different type of vehicle or engage a sub-contractor to complete the charter.
The driver is ultimately in total control of the charter and will communicate with the tour leader regarding alterations to the charter or requests from the group.
Quotes are valid for 1 week (7 days) and may vary after this time to cover any additional costs for fuel or government charges.
The agreed and arranged finishing time remains the same (unless extended) regardless of the starting time.
Special requests by the client during the tour or charter are to be agreed to by the driver.
By confirming your booking with Luxury Mini Coaches Pty Ltd you are agreeing to Luxury Mini Coaches Pty Ltd’ Terms and Conditions.
By making a deposit to secure a booking with Luxury Mini Coaches Pty Ltd you are bound by its Terms and Conditions.
All bookings must be confirmed with a monetary deposit or payment in full.

  • OVERNIGHT & EXTENDED DAY TRIPS:

The Hirer is responsible for reserving and paying for a separate room and meals for each driver for any overnight tour or charter.
A thorough itinerary is required for extended overnight trips at least two (2) weeks prior to departure and the final itinerary must be received at least one (1) week prior to departure.
Prices are subject to change based on the final itinerary.

  • COMPLAINTS:

Any complaints in respect of Luxury Mini Coaches Pty Ltd’ services should be made in writing to the company’s PO Box within 14 days by post or email. All complaints will be registered in our Complaints Register as required by The Transport for NSW (TfNSW) under Clause 12B (1) (g) of the Passenger Transport (Bus Services) Regulation.

  • NOTICES:

No bill, poster or notice to be displayed on any vehicle without the written consent.

  • GOVERNING LAW:

This Contract is governed by New South Wales, Australian law.

  • FORCE MAJEURE:

Luxury Mini Coaches Pty Ltd shall not be liable for failure or delay in performing obligations set forth in this agreement and Luxury Mini Coaches Pty Ltd shall not be deemed in breach of its obligations, if such failure or delay is due to natural disasters, strike, lock-out, or other industrial or transportation disturbances, law, regulation or ordinance, or any causes reasonably beyond the control of Luxury Mini Coaches Pty Ltd.

  • LIMITATION OF LIABILITY:

NEITHER LUXURY MINI COACHES PTY LTD, NOR THE SERVICE PROVIDER, SHALL BE LIABLE IN ANY EVENT OR FOR ANY REASON, INCLUDING BREACH OF THIS AGREEMENT, EITHER DIRECTLY OR INDIRECTLY, TO THE OTHER CHARTER OR ANY THIRD CHARTER FOR ANY SPECIAL, INDIRECT, INCIDENTAL, PUNITIVE, EXEMPLARY OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS ARISING OUT OF THIS AGREEMENT, EVEN IF SUCH DAMAGES WERE FORESEEABLE OR LUXURY MINI COACHES PTY LTD OR SERVICE PROVIDER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IT IS EXPRESSLY AGREED THAT NEITHER LUXURY MINI COACHES PTY LTD, NOR THE SERVICE PROVIDER, SHALL, UNDER ANY CIRCUMSTANCES, BE LIABLE TO ANY CHARTER FOR AN AMOUNT GREATER THAN THE SINGLE BUS CHARTER FEE FOR THE DAY IN QUESTION.

  • PRICES SUBJECT TO CHANGE:

All prices quoted in the confirmation are subject to change under the circumstances described;
(a) If the price of fuel increases by more than three percent (3%) between the date of the confirmation and the date of the charter, Luxury Mini Coaches Pty Ltd may charge a fuel surcharge;
(b) If there is a change in the federal, state or local laws or regulations or market conditions between the date of the confirmation and the date of the charter that (i) Require material modifications be made to the vehicle chartered under the confirmation prior to the date of the charter; (ii) Cause Luxury Mini Coaches Pty Ltd to incur material additional or increased expenses in providing the charter services;
(c) If due to market conditions or order discrepancies the estimated cost of the trip is higher than the initial estimate.

  • ENTIRE AGREEMENT:

This Agreement constitutes the entire agreement between the parties and supersedes any and all other agreements, either oral or written with respect to the subject matter hereof.

  • NO ASSIGNMENT:

The Hirer may not assign this Agreement or any of their respective rights, interests, duties, or obligations hereunder without the prior written consent of Luxury Mini Coaches Pty Ltd. Luxury Mini Coaches Pty Ltd may assign this Agreement and any of its rights, interests, duties, or obligations hereunder without the prior written consent of the Hirer.

  • PROHIBITED ITEMS:

The following items and activities are prohibited:

  • Decorations
  • Alcoholic Beverages
  • Smoking (including vaping)
  • Glass containers
  • Golf shoes, or other shoes with spikes
  • Fuel containers
  • Generators
  • Non Prescription Drugs

Updated: 7th February 2023